Undergraduate Research and Creative Endeavors Research Supplies Award
GUIDELINES FOR SUBMISSION OF THE DEPARTMENT OF
UNDERGRADUATE RESEARCH AND CREATIVE ENDEAVORS
RESEARCH SUPPLIES AWARD
These guidelines are designed to assist undergraduate students at Eastern Kentucky University
Who will be conducting their own research with the goal of showcasing their research at a local, state, or national level and have encountered financial obstacles in beginning this research.
1. Review Committee
a. The Undergraduate Research and Creative Endeavors Committee shall be responsible for reviewing applications for Student Research Supplies Award administered by the Undergraduate Research and Creative Endeavors division.
b. The composition of the committee and the procedures for the election, appointment, and replacement of its members are based on those appointed by the Noel Studio director.
c. A committee member shall recuse himself/herself when an application for Undergraduate Research and Creative Endeavors Student Research Supplies Award has been submitted by her/his mentored student, or her/his immediate family member.
2. Application Process for obtaining the Student Research Supplies Award
a. Work with a mentor to layout the ground work and get a research project based on your scholarly work started.
b. Submit the application describing your intended research project.
c. Submitted applications will be reviewed and ten candidates per year will be chosen. Applicants will be notified of the decision soon after the deadline.
d. The student must retain any receipts from the purchase of their research supplies up to $100.00.
e. The student will submit the documentation of expenses and receipts to the coordinator of the Undergraduate Research and Creative Endeavors, who will send the documentation to the Noel Studio for Academic Creativity administrative assistant.
f. After processing the expenses, the student will receive a check that will reimburse their expenses up to $100.
3. Application Requirements (click here to access the application)
a. All full-time and part-time undergraduate students are welcome to apply for the Undergraduate Research and Creative Endeavors Student Research Supplies Award.
b. Subject to availability of funds, awards will normally be made ten times each academic year in the amount of $100 for each award, five awards in the fall semester and five awards in the spring semester.
c. Proposals may be submitted at any time, but to ensure consideration for fall awards, proposals must be submitted by November 1st. To ensure consideration for spring awards, proposals must be submitted by February 15.
d. Undergraduate Research and Creative Endeavors Student Research Supplies Award Proposals must be submitted to the Undergraduate Research and Creative Endeavors coordinator, using the application form (see below for the link).
e. For an application to be considered, all information required in the application form must be provided.
f. It is expected that proposals will be reviewed and supported by the student’s mentor. Proposals not supported by the student’s mentor may still be considered, depending on the circumstances. Mentors must provide a written statement in support of the student’s project.
g. Proposals must state purpose, estimated amount, and supplies needed for the requested funding and have all documentation attached to the form.
h. Undergraduate Research and Creative Endeavors Student Research Supplies Award funds must be used in the fiscal year (July 1 to June 30) in which the award is made. Requests for reimbursements should be submitted as soon as the activity is completed.
i. Students with activities occurring after July 1 but before awards are made for the new fiscal year may apply for Undergraduate Research and Creative Endeavors Student Research Supplies Award in the fall semester.
j. In normal circumstances, each student may receive only one retroactively per year.
4. Changes in Guidelines
a. Proposed changes in the guidelines may be submitted to the Coordinator of Undergraduate research and Creatve Endeavors.
b. Proposed changes in the guidelines must be approved by the Undergraduate Research and Creative Endeavors Committee prior to the beginning of the academic year in which they are to take effect.
Undergraduate Research and Creative Endeavors Coordinator
Dr. Jonathan Gore
Undergraduate Research and Creative Endeavors Graduate Assistant